Members' Handbook
LEGISLATIVE ASSEMBLY VEHICLES AND PARKING
LEGISLATIVE ASSEMBLY VEHICLES
143. USE OF VEHICLES
The Legislative Assembly maintains a fleet of vehicles to provide transportation for staff while conducting business on behalf of the Assembly. Members, Ministers and Constituency Assistants may use the vehicles when they are available, but will be charged an hourly rate. The hourly rate is set by the Office of the Clerk and will be reviewed from time to time. The rate is currently $5 per hour with a minimum charge of $5.
143.1 RESTRICTIONS ON USE
Members having constituency duties while in Yellowknife are reminded that rental vehicles are readily available and may be charged against their Constituency Work Expense Allowance.
A ‘Vehicle Use Agreement’ between the Member, the Constituency Assistant and Office of the Clerk is required prior to the use of the Legislative Assembly Vehicles by Constituency Assistants. Please contact the Sergeant-at-Arms for a copy of this agreement.
Vehicles are to be used for Legislative Assembly business only. Vehicles are not to be used, or seen to be used, for personal purposes.
Vehicles must be signed out and in at the security desk. Members or staff signing out the vehicle must hold at least a valid class 5 driver’s license issued by the Motor Vehicles Branch of the NWT. The Sergeant-at-Arms or security personnel have the right to see the license before a vehicle is signed out.
All personal belongings and garbage must be removed from the vehicle at the conclusion of each trip.
The Tracker (Plate # LA1), the Toyota Hybrid (Plate # LA2) and the Minivan (Plate # LA3) are provided with the parking meter and loading zone permit on the windshield.
The Assembly will not pay traffic fines or towing charges incurred by a user of the vehicle. Payment of these is the responsibilities of the user.
Smoking is not allowed in any of the Assembly vehicles.
143.2 USE OF VEHICLES OUTSIDE OF YELLOWKNIFE OR AFTER HOURS
Prior arrangements must be made with the Sergeant-at-Arms or the Clerk of the Legislative Assembly if a vehicle is required for overnight use or for journeys outside of Yellowknife City Limits. The Sergeant-at-Arms will ensure the vehicle is properly equipped with highway survival equipment for trips outside the city.
The Clerk or the Sergeant-at-Arms must approve the use of vehicles after business hours.
143.3 ACCIDENTS
If an accident occurs the user must, as soon as reasonably practical, contact the Sergeant-at-Arms and complete an accident report form, found in the vehicle logbook in the glove compartment.
If there is an injury of any kind or damage estimated at over $1,000 to the vehicle or another vehicle or property, the RCMP must be notified immediately.
If there is damage to a Legislative Assembly vehicle, the user may be held liable for the costs to repair the vehicle.
143.4 ALLOCATION OF VEHICLES
A vehicle may be reserved in advance. Otherwise, vehicles will be allotted on a first come, first served basis. Operational requirements of the Legislative Assembly may limit the availability of vehicles.
Legislative Assembly Parking
144. PARKING
Vehicles may be parked in the short-term parking zone located directly in front of the Legislative Assembly building for up to 30 minutes. This short term parking area is monitored during normal business hours Monday to Friday. After 30 minutes the vehicle may be ticketed or towed at the owner’s expense.
The Legislative Assembly has spaces designated for contractors working in the building and accessible parking. Vehicles parked in spaces designated as such that do not display valid parking tags are liable to be ticketed and towed. As well, any vehicles parked in the designated fire lanes may also be ticketed and towed at the owner’s expense.
144.1 LEGISLATIVE ASSEMBLY PARKING LOT
The Legislative Assembly has two parking lots. The main parking lot has 13 reserved and powered parking spaces and 42 public, non-powered parking spaces. The secondary parking lot has 21 reserved and powered parking spaces.
Parking spaces without power outlets are not assigned and are available for the general use of Legislative Assembly and Executive employees, guests and the general public, free of charge.
Allocation of spaces with power outlets is as follows:
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Members receive first consideration at the beginning of an Assembly only;
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the remainder of the spaces are allocated on a first come, first served basis to Assembly staff.
Those who wish a parking space with a power outlet must fill out a parking application form supplied by the Sergeant-at-Arms and submit it to the Sergeant--at-Arms. If necessary, the Sergeant-at-Arms will maintain a waiting list.
When parking spaces with power outlets become available, current holders of parking spaces with power outlets will have first opportunity on preferred spaces; newcomers will be allotted the remaining spaces.
Individuals assigned parking spaces with power outlets will be charged a flat rate of $15 per month.
Deductions for parking spaces are made from the annual indemnity on a bi-weekly basis and extend year round.
If a renter relinquishes their parking space with an electrical outlet and re-applies at a later date, their name will be placed at the end of the waiting list.
Any unauthorized vehicles parked in a reserved stall may be ticketed and towed at the renter’s request.
Any individuals with reserved parking spaces must leave a spare set of keys with the Sergeant-at-Arms when their vehicles are expected to be parked for a period in excess of one week. Vehicles may be moved by the Sergeant-At-Arms for operational requirements such as snow and dust removal, public events or road repairs.